2022-2-6
Westport Community Band Board
Meeting Minutes - Sunday, February 6, 2022
Commission
Sal LaRusso* William Elias (P) Carrie Parker David Muller (VP)
Ken Robins* Mark Goldenberg Patty Gelineau (T) Will Munro (S)*
Present
*present for part of the meeting
Absent
Anastasia Gussen Jim Salvatore Pam McLaughlin Peter Flournoy
Minutes
Performed at the Levitt - not necessarily premiered Jack Stamp - Late Fall
Rehearsals
28th of February - should be good if numbers are good (below 5%) Wait until we have rehearsal space confirmed
Rehearsal Space
Can likely return to Penfield, though Scandinavian Club would be preferred Bedford Middle?
COVID Procedures
Boosters after getting COVID - may still be needed due to limited immunity
Talk to health district for compliance with guidelines - Mark will hear back on this Share the roster with everyone
How to confirm people are boosted as they arrive at rehearsals?
Sign in sheet - at least at first rehearsal Bell covers - should they be required?
Probably should continue to just recommend them
Remind everyone that masks are required at all times unless actually playing
Meeting Minutes written by Will Munro - Secretary
Roster
Should we share the roster with the whole board?
Dues
Full year dues - $75 Mention dues in next letter
WCB Cookbook
fundraiser CD?
Giving Day
24 Feb
Ken is handling this?
WCB Auxiliary
Relatives/People who could do tasks outside of the band
Performing
We could use more opportunities to perform
Building Fund
Maybe a number of arts organizations that could split use and make it financially worthwhile?
Corporate sponsorships
Could get some companies to provide some funding - possibly for the aux group to handle?
Ads
Changing the name to be more general?
Ex. GBYO -> GCTYO Tabled for now
Other grants
NEA won’t fund small organizations State?
Next meeting - Sunday, March 6th, 2022
Meeting Minutes written by Will Munro - Secretary
2021-12-27
Westport Community Band Board
Meeting Minutes - Monday, December 27, 2021
Present
1. Regular Meetings
Bill Elias (P)
Sal LaRusso Susan Schaffer Carrie Parker Jim Salvatore Nanette Jordan
Mark Goldenberg Pam McLaughlin Peter Flournoy Patty Gelineau (T) Will Munro (S)
Absent
Anastasia Gussen David Muller (VP) Ken Robins
Minutes
First Sundays of the month - Next meeting Sunday 2022-02-06
2. COVID Requirements
We should require boosters - plenty of time to get the third shot before 24 Jan We should require resubmission of updated vaccination cards to verify
Send to Will Munro (need to be kept safe space as they are medical documents- I will keep them locally, not in the cloud and encrypted if we need to save them- otherwise I will delete them after recording vaccination statuses)
We should remind people of mask requirements as well - not everyone is following them after the last email
Should we expect 24 Jan start date despite COVID? - play it by ear
3. Dues
Who is paying dues- what percentage?
Should it be required- No, we do not want people quitting if they cannot or will not pay 50/50 dues and donations as far as total income
Should we have a goal percentage of membership paying dues?
Should there be additional incentives to pay?
Should there be an increase in dues?
We should see what our needs are now and what steps should be taken
We have been meeting the donation matches for rehearsal space
We need a budget that we know works for our needs
Meeting Minutes written by Will Munro - Secretary
4. RecognitionofNumberofYearsintheBand
Something like a patch of some kind to go on your shirt to show how long each person has been in the band
5. New Members
We should have someone in the band greet new members - maybe one person per section?
We should have a handbook made to hand to them with important band information - should include something like a contact form that can be filled out and submitted for our records
6. Uniforms
Khaki pants - inconsistent colors - we should use black pants
White shoes - same issue - use black shoes
Maybe red cummerbunds and red bowties (old uniform) - we may have some (otherwise we would need to source them from one place for color consistency)
7. Band Auxiliary
Spouses of musicians, etc.
Can take on tasks like handbooks, programs, ushers, ideas for fundraising, etc. People might have specializations in areas that could be utilized
We should take a talent survey of the band and auxiliary
We could do a form- name, address, interests, etc.
8. Rehearsal Space
Scandinavian Club vs Penfield Pavilion
Scandinavian Club is cheaper
Pavilion will be removed Oct 2022
Scandinavian Club is the best option - Jim will reach out to them
We should commit to reservations with the hope that they will be flexible (6 weeks of rehearsals) depending on if we can miss some with COVID situation developing
We still have the Pavilion as a fallback as they are accommodating as well
9. Note to All on Email List
To make sure those on the list still want to be and to determine if they want to receive emails if they are not currently in the ‘active’ group
To be sent by Sal
10. WCB Cookbook
Could be a good fundraiser - could be done with Aux committee
11. Building Fund
To be discussed next time, free Zoom meeting disconnected
Meeting Minutes written by Will Munro - Secretary
12. Band Library - From Susan via email
As Bill knows, the Band's library hasn't been worked on in more than 2 years. There are about 500 pieces in the library. When pieces are put into the cabinets, I'd like to have them in score order and with a page that lists any missing parts.
Sal mentioned Dedicatory Overture for our first January rehearsal. When I pulled the folder from the cabinet, the first oboe part was missing. But, Sal has a lot of connections, and was able to get us the missing part. I'd like to be able to do that regularly.
So, I intend to do a primary sort on about 50 folders that have been waiting to be worked on. I could really use 2 Board members to volunteer to pick up music at my house mid-January. Again, the job would be to put music in score order, and list any missing parts.
Next Meeting — Sunday, February 6th, 2022
Meeting Minutes written by Will Munro - Secretary
~Updated January 2023
WESTPORT COMMUNITY BAND CONTACT
email address -
westportctcommunityband@gmail.com
Webmaster -
N. Jordan
Westport Community Band is a
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