Board Meetings

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  2021-12-27

Westport Community Band Board

Meeting Minutes - Monday, December 27, 2021

Present

1. Regular Meetings

Bill Elias (P)

Sal LaRusso Susan Schaffer Carrie Parker Jim Salvatore Nanette Jordan

Mark Goldenberg Pam McLaughlin Peter Flournoy Patty Gelineau (T) Will Munro (S)

Absent

Anastasia Gussen David Muller (VP) Ken Robins

Minutes

First Sundays of the month - Next meeting Sunday 2022-02-06

2. COVID Requirements

We should require boosters - plenty of time to get the third shot before 24 Jan We should require resubmission of updated vaccination cards to verify

Send to Will Munro (need to be kept safe space as they are medical documents- I will keep them locally, not in the cloud and encrypted if we need to save them- otherwise I will delete them after recording vaccination statuses)

We should remind people of mask requirements as well - not everyone is following them after the last email

Should we expect 24 Jan start date despite COVID? - play it by ear

3. Dues

Who is paying dues- what percentage?

Should it be required- No, we do not want people quitting if they cannot or will not pay 50/50 dues and donations as far as total income

Should we have a goal percentage of membership paying dues?

Should there be additional incentives to pay?

Should there be an increase in dues?

We should see what our needs are now and what steps should be taken

We have been meeting the donation matches for rehearsal space

We need a budget that we know works for our needs

Meeting Minutes written by Will Munro - Secretary

 4. RecognitionofNumberofYearsintheBand

Something like a patch of some kind to go on your shirt to show how long each person has been in the band

5. New Members

We should have someone in the band greet new members - maybe one person per section?

We should have a handbook made to hand to them with important band information - should include something like a contact form that can be filled out and submitted for our records

6. Uniforms

Khaki pants - inconsistent colors - we should use black pants

White shoes - same issue - use black shoes

Maybe red cummerbunds and red bowties (old uniform) - we may have some (otherwise we would need to source them from one place for color consistency)

7. Band Auxiliary

Spouses of musicians, etc.

Can take on tasks like handbooks, programs, ushers, ideas for fundraising, etc. People might have specializations in areas that could be utilized

We should take a talent survey of the band and auxiliary

We could do a form- name, address, interests, etc.

8. Rehearsal Space

Scandinavian Club vs Penfield Pavilion

Scandinavian Club is cheaper

Pavilion will be removed Oct 2022

Scandinavian Club is the best option - Jim will reach out to them

We should commit to reservations with the hope that they will be flexible (6 weeks of rehearsals) depending on if we can miss some with COVID situation developing

We still have the Pavilion as a fallback as they are accommodating as well

9. Note to All on Email List

To make sure those on the list still want to be and to determine if they want to receive emails if they are not currently in the ‘active’ group

To be sent by Sal

10. WCB Cookbook

Could be a good fundraiser - could be done with Aux committee

11. Building Fund

To be discussed next time, free Zoom meeting disconnected

Meeting Minutes written by Will Munro - Secretary

 12. Band Library - From Susan via email

As Bill knows, the Band's library hasn't been worked on in more than 2 years. There are about 500 pieces in the library. When pieces are put into the cabinets, I'd like to have them in score order and with a page that lists any missing parts.

Sal mentioned Dedicatory Overture for our first January rehearsal. When I pulled the folder from the cabinet, the first oboe part was missing. But, Sal has a lot of connections, and was able to get us the missing part. I'd like to be able to do that regularly.

So, I intend to do a primary sort on about 50 folders that have been waiting to be worked on. I could really use 2 Board members to volunteer to pick up music at my house mid-January. Again, the job would be to put music in score order, and list any missing parts.

Next Meeting — Sunday, February 6th, 2022

Meeting Minutes written by Will Munro - Secretary